Here are some pointers that have been useful to me.

1. Agenda:
   Set clear meeting agenda and share it in advance with the participants.
2. Participants:
   Only invite participants that will be Responsible or Accountable for the action points from the meeting. Make Consulted role participant optional. Skip Informed role participant.
3. Preparation:
   Share relevant information and documents in advance with the participants. That ensures prior preparation and focused discussion.
4. Outcomes:
   Clearly define expected meeting outcomes in the agenda.
5. Documentation:
   Create minutes of meeting documents and share them with the participants. Don’t forget to include the informed role participants.
6. Follow-up:
   Schedule a follow-up meeting on a need-to-basis or follow up on the action items individually.
7. Decline meetings in which you are not going to be an active contributor.

It is not a one-size-fits-all list. You may want to include/exclude per your organization’s culture and individual preference.

Do share what has worked for you and what hasn’t.

#Culture #Leadership #Mentoring #Productivity